Job Description

Accounting Assistant 

Are you in search of a new opportunity that makes a meaningful impact? If so, now is the time to find your calling at St. Mary's Regional Medical Center. 

We are seeking an Accounting Assistant to join our team at St. Mary's Regional Medical Center! 

St. Mary’s Medical Center is a 229-bed, acute care hospital located in Enid, OK.  St. Mary’s Regional Medical Center has served the healthcare needs of northwest Oklahoma for more than 100 years.  We host more than 125 highly skilled physicians offering specialties in Cardiology, Neurology, Orthopedics, Emergency Medicine, Rehabilitation, Laboratory, Women’s Imaging, Wound Care, and more.  

Website:

Position Summary:

The Accounting Assistant is responsible for key functions in the daily operation of the Accounting Department to include, but not be limited to, being on-site liaison for Timekeeping, Patient Refunds, Payroll, AP processing and assists

accountants with daily tasks as needed.

Job Duties/Responsibilities

• Timely and accurate preparation of bi-weekly, month-end and year-end entries and reports in accordance with UHS guidelines.

• Timely and accurate reporting of daily operating reports and statistics including daily cash, balancing daily accounts payable input, and balancing daily accounts receivable input.

• Distributes management reporting tools in a timely manner including monthly department reports.

• Participates in special projects and teams as needed.

• Timely and accurately processes all patient refund requests as needed with only rare exceptions.

• Individual Accountability – Holds self and others accountable for actions and achieving desired outcomes. Facilitates sharing of ideas, strategies, and tactics to achieve departmental facility targets. Collaborates with Corporate and Facility leaders in completion of all initiatives.

• Maintains and manages hospital database input and reporting for systems such as miscellaneous accounts receivable and contract management and helps to identify specific areas for improved performance in these areas.

• Reconciles and maintains assigned general ledger accounts on a bi-weekly, monthly and annual basis in accordance with UHS guidelines reviewed by accountants.

• Opens and distributes mail daily in an efficient and effective manner with only rare exceptions.

• Sets up vendors as needed with approval from the Supervisor

• Assists accountants in daily tasks as needed.

• Provide assistance with time and attendance and Payroll functions. This includes, but is not limited to: assisting departments in the printing of time reports, making necessary corrections through UKG or assists/train time keepers in making corrections, running bi-weekly payroll, verifying pay is calculated according to pay practices..

• Provide assistance with the processing of payroll. This includes but is not limited to: processing of bi-weekly payroll, verifying that pay is calculated according to pay policies, processing special payrolls (i.e. correction checks) outside of a normal payroll cycle, production and balancing of payroll deduction reports including check requests, processing of garnishments, and printing and distributing of pay stubs.

• Compare patient refund requests entered in A/P system to the amount listed on the daily posting report to general ledger account #102800. Notify the Controller of any discrepancies. If the discrepancy is on the A/P side, A/P will resolve the error. If the discrepancy is on the A/R side, A/P and Supervisor will locate the error and notify the Financial Liaison.

• Other duties as assigned.

Benefits:

• Tuition Assistance
• Sign on bonus 
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision, Prescription Drug Plans & 401k with company match
• Discounts with local St. Mary’s providers
• For more benefit information UHS Benefits Service Center 

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom.

Job Requirements

Education:

• High school diploma or equivalent required.
• Associate degree in finance, accounting, or business-related field preferred.

Experience:

• 1-3 years work related experience in general accounting.
• 3-5 years is preferred.
• Prior healthcare experience preferred.

Knowledge: 

• Ability to read and write in English
• Ability to remain calm under pressure
• Detail oriented and conscientious
• Ability to understand and interpret financial data

EEO Statement

The Hospital is committed to the principle of Equal Employment Opportunity for all employees and applicants. It is our policy to ensure that both current and prospective employees are afforded equal employment opportunity without consideration of race, religious creed, color, national origin, nationality, ancestry, age, sex, marital status, sexual orientation, or disability in accordance with local, state and federal laws.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries.  We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: or 1-800-852-3449.

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