Job Description

Location: Chicago, IL

Job Description:

• Collaborates with the Student Life team to develop and implement programs and events for Booth student groups, the Booth Community, and external partners. Includes event logistics, marketing of events, and program evaluation of each event upon completion.
• Coordinates and implements event logistics; researching and assisting with vendor selection including negotiating vendor contracts, preparing event budgets, processing and reconciling expenses, and preparing financial reports for large scale events such as Convocation and Orientation.
• Applies project management expertise in designing and executing a variety of internal processes and systems, such as student group management, calendar, registration, and evaluation systems.
• Monitors the general department and Convocation email inboxes and student event listservs; professionally responds to all inquiries and/or routes emails to others as appropriate.
• Coordinates Orientation logisitics; working directly with the Director of Student Life who is responsible for Orientation strategic planning.
• Reconciles all student group, department, and inter-department money from CampusGroups, the student group management system. Pulls money collected in BoothGroups and compares with the credit card payment system; processes internal billing invoices to transfer revenues and expenses to the appropriate accounts using the UChicago Oracle FST system.
• Submits payment requests, purchase orders, reimbursement requests, and other payment needs in the Universityâ™s Oracle FST system.
• Liaise with Senior Director of Student Life and Dean of Students with Graduate Business Council (GBC); manages payments, refunds, and reimbursements; assists with group purchases; and provides support with GBC events throughout the year.
• Manages the Master Calendar process, ensuring calendar is current and Booth partners are abiding by calendar policies.
• Supervises and implements large operations initiatives for student on-boarding, including but not limited to, student ID cards, student nametags, student table tents, annual student handbooks and student photo book.
• Assists with staffing events when necessary for Student Life, Booth Wellness, International Programs, and Joint Degree Programs. Requires working nights and weekends when needed.
• Supports the front desk operations team with reception coverage as needed, including handling phone calls, directing student traffic, and assisting walk-ins with general inquiries and questions.
• Guides students and staff to develop and implement activities, programs, and initiatives related to student life, and/or community involvement.
• Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree.

Technical Skills or Knowledge:

• Knowledge of and strong ease of use with technology.
• Knowledge of database technology and Microsoft Office.

Preferred Competencies

• Strong communication skills, both oral and written.
• Strong interpersonal skills.
• Superior organizational skills.
• Strong customer service attitude.
• Excellent problem-solving skills.
• Multi-task and prioritize with minimal supervision.
• Maintain confidentiality.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

Connections working at University of Chicago (UC)

Job Tags

Night shift, Weekend work, 3 days per week,

Similar Jobs