Job Description

Dorman was founded on the belief that people should have greater freedom to fix motor vehicles. For over 100 years, we have been driving new solutions, releasing tens of thousands of aftermarket replacement products engineered to save time and money, and increase convenience and reliability. Founded and headquartered in the United States, we are a pioneering global organization offering an always-evolving catalog of automotive, heavy-duty and specialty vehicle products. Today, we have more than 3,500 employees across 28 different locations, with a family of brands that also includes SuperATV and Dayton Parts. Publicly traded under the stock ticker DORM, we had revenues surpassing $1.93 billion in 2023.

Everyone who works at Dorman is called a Contributor. We need everyone, regardless of role and experience, to contribute to our success. That means everyone has a unique ability to make an impact on the business. We encourage all our Contributors to bring their authentic selves to work. The freedom to pursue new ideas, offer different perspectives, and grow in your career is fundamental to working at Dorman.

Job Summary

The Executive Administrative Assistant plays a crucial role in our organization by providing high-level administrative support to the President & CEO and other members of the executive leadership team. You will be instrumental in enabling our leaders to achieve their goals by efficiently managing their daily operational tasks and streamlining processes.

Primary Duties

• Coordinate the day-to-day and long-range activities and operations of the Executive Office with precision and efficiency.
• Efficiently manage complex and dynamic calendars, ensuring all appointments are well-organized and confirmed, and making necessary adjustments as needed.
• Plan and coordinate travel arrangements, including processing expense reports related to travel, to ensure seamless travel experiences for executives.
• Screen incoming executive communication through various channels to effectively manage priorities.
• Handle a wide range of administrative support tasks and proactively initiate processes to manage projects, information, and people effectively.
• Research, analyze data, and prepare documents for review and presentation by boards of directors, committees, and executives.
• Compile information, analyze data, and prepare reports and departmental metrics as required for informed decision-making.
• Develop positive and strategic relationships at all levels of the organization to facilitate smooth operations.
• Coordinate office needs such as organizing events, maintaining supplies, etc., to ensure a conducive work environment.
• Schedule conference rooms and meetings as necessary and attend various meetings to maintain notes, records, and trackers up to date.
• Utilize expertise in Microsoft Word, Excel, PowerPoint, and Outlook for seamless administrative operations.
• Perform other related duties as assigned to support the efficient functioning of the executive office.

Education / Experience

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• Minimum 5 years of related experience supporting executives, including the President & CEO, is essential.

Qualifications

• Possess an in-depth understanding of office management and scheduling intricacies for effective coordination.
• Ability to maintain discretion and confidentiality in handling sensitive information.
• Demonstrate excellent verbal and written communication skills to interact professionally with internal and external stakeholders.
• Showcase exceptional organizational skills and meticulous attention to detail in all tasks.
• Exhibit excellent time management skills with a proven ability to meet deadlines and prioritize tasks efficiently.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Proficiency in Microsoft Office Suite or similar software with an ability to adapt to new tools.
• Strong organizational, project management, and problem-solving skills with exceptional multitasking abilities.
• Capable of lifting up to 20 pounds and adapting to moderate noise levels while actively listening and communicating.

Dorman Products is an equal opportunity employer; we value a combination of ideas, perspectives, and cultures at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status. EEO/AA Employer M/F/D/V.

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