Job Description

Our client, a well-known entertainment company is looking for an Executive Assistant to two Directors of Talent Acquisition to join their team for a 2 month contract (with possibility to extend)!

Responsibilities:

• Provide administrative support to two Directors, including scheduling meetings, rolling calls, maintaining daily schedules, preparing/submitting expense reports, and arranging travel on their behalf
• Support other directors with scheduling large meetings
• Screen and prioritize incoming communications (emails, phone calls, mail)
• Liaising with executives, recruiters, and other assistants internally and externally
• Prepare agendas, take minutes, and follow up on action items for meetings
• Assist with decks and presentations
• Coordinate logistics for meetings, including room bookings, catering, and A/V setup, as well as coordinate with facilities management for office space and maintenance needs
• Organize and manage documents related to various projects, ensuring easy access and retrieval
• Preparation of all business related expenses using SAP travel proxy role ensuring expense reports are completed and filed in a timely manner
• Handle confidential and sensitive information with discretion
• Liaise with internal departments and external partners to facilitate project workflows
• Organize team events, both in-person and virtually

Required Qualifications:

• 2+ years of administrative experience in an entertainment setting
• Excellent computer proficiency –Microsoft Word, Excel, PowerPoint, and Keynote
• Deadline-oriented, with the ability to prioritize, problem-solve and make decisions with sound judgement and change course of action quickly
• Detail oriented with the ability to maintain professionalism under pressure
• Ability to adapt to changing priorities and deadlines while maintaining a positive attitude and a proactive approach
• Meticulous attention to detail, ensuring accuracy in all tasks and communications.
• Demonstrate the ability to maintain strong working relationships
• Excellent organizational, analytical and problem-solving skills with the ability to work on many projects simultaneously
• Ability to maintain confidentiality

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Job Tags

Hourly pay, Contract work, Freelance,

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