Job Description

Job Title: Front Office Administrator (Part-Time)

Job Summary: We are seeking a highly organized and detail-oriented Front Office Administrator to join our team on a part-time basis. The ideal candidate will be the first point of contact for visitors and clients, providing exceptional administrative support to ensure the smooth operation of the front office.

Key Responsibilities:

• Greet and assist visitors, clients, and staff in a professional and friendly manner.
• Answer and direct incoming phone calls efficiently.
• Manage the front office area to maintain a clean and welcoming environment.
• Handle incoming and outgoing correspondence, including emails, mail, and packages.
• Assist with scheduling appointments and managing calendars.
• Perform data entry, maintain accurate records, and update databases.
• Provide administrative support to various departments as needed.
• Order and manage office supplies to ensure availability.
• Ensure compliance with company policies and procedures.

Qualifications:

• High school diploma or equivalent; Associate's degree in business administration or a related field preferred.
• Proven experience in an administrative or front office role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Professional appearance and demeanor.
• Ability to handle confidential information with discretion.
• Strong problem-solving and customer service skills.

Preferred Skills:

• Experience with office equipment (e.g., multi-line phone systems, printers, copiers).
• Familiarity with office management software.
• Bilingual skills are an advantage.

Work Environment:

• Part-time position with flexible working hours.
• Office-based role with occasional remote tasks as needed.
• May require occasional lifting of light office supplies.

Compensation:

• Competitive hourly rate based on experience.
• Opportunity for growth and development within the company.
• Benefits may include paid time off and professional development support, depending on hours worked.

Join our team to play a key role in maintaining an efficient and welcoming front office environment while enjoying the flexibility of a part-time schedule.

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