Job Description
Our Mission: Formed in the Summer of 2010, the Fraternity Housing Corporation (FHC) exists to provide safe, competitive and attractive housing and meeting facilities for the members of Alpha Gamma Delta. Today, the FHC owns, leases and/or manages almost 100 Alpha Gamma Delta homes, dorms, lodges, suites and storage units across the United States. The FHC is committed to providing the highest quality property management support for each unique chapter served. Expectations - Be smart. Be committed. Be creative and flexible.
- Learn, all the time.
- Live with integrity and expect the same from others.
- Cooperate, communicate and present your best self in all situations.
- Deliver your highest quality work with the time, resources and knowledge available. Believe in the power of women and the value of Alpha Gamma Delta.
Your Role In Our Mission The live-in House Manager oversees the day-to-day operations of the chapter facility which include management of the safety and security of the chapter facility, the environmental safety of the facility, the physical facility and its grounds, the meal pantry program, the repairs and maintenance, the overall cleanliness and the basic financial matters pertaining to facility operations. Working closely with the assigned Regional Property Manager and the Regional Culinary Manager, the House Manager will abide by chapter house rules/bylaws, Fraternity, FHC and/or University policies to ensure a comfortable and safe living environment for Alpha Gamma Delta chapter members.
What You Will Be Doing Administration
- Communicate via phone or video conference weekly with Regional Property Manager and Regional Culinary Manager
- Schedule and oversee the opening and closing of the chapter house throughout the year
- Schedule and conduct at least one house meeting per semester or quarter
- Maintain a master calendar with University dates, holidays, chapter events, major repairs, etc.
- Manage on-going vendor relationships, including scheduling vendors visits as requested
- Ensure compliance with Alpha Gamma Delta, FHC, University and/or Chapter policies, rules and regulations
- Keep up-to-date information files and records for keys, furnishings/appliances, general maintenance, residents, employees, vendors, security system, etc.
Collegiate Chapter Support
- Support collegiate officers and advisors in their enforcement of behavioral expectations, membership obligations, and Institute rules and regulations
- Hold members to high standards including compliance with applicable policies and laws as well as initiating appropriate internal and external responses for violations of policy and/or law
- Be available to members to respond to facility-related needs and to connect members with officers, advisors or university support and resources.
- Report any risk management, life/health safety and facility issues to supervisors.
- Communicate in-person weekly with the Chapter President, Director of Property and the members of the Meal Committee (as applicable).
- Comply with all training requests from the institute and fraternity or sorority oversight groups.
- Attend required scheduled meetings/trainings facilitated by or in collaboration with representative from the Office of Fraternity and Sorority Commons to receive additional support and coaching and to maintain open communication.
House Maintenance
- Manage all minor repairs under $250 (Repairs over $250 will require prior approval)
- Manage multiple service providers to include identifying vendors, gathering quotes, overseeing work needed and remitting invoices to the Regional Property Manager
- Coordinate routine maintenance and inspections
Housekeeping
- Order and maintain adequate levels of cleaning supplies and equipment
- Arrange for yearly deep cleans on floors, rugs and furniture
- Arrange for lawn, ground and exterior maintenance
- Arrange for regular pest control service
Environmental Safety
- Schedule and conduct regular inspection of the chapter house and surrounding grounds
- Ensure that all electrical, plumbing and heating systems are in line with code and in proper working order
- Inspect all safety and related devices including fire extinguishers, exit doors, smoke detector, exit lights, alarms, locks, etc. regularly
- Complete three fire drills throughout the academic year
Personnel
- Submit timesheet every two weeks to Regional Property Manager
- Submit receipts and reimbursements as applicable
Meal Pantry Program
- Conduct weekly food inventory and coordinate bi-weekly food purchases
- Manage deliveries and drop off/pick up
- Restock pantry and related inventory as needed
- Schedule and conduct regular inspections of the kitchen equipment as requested by the Regional Culinary Manager.
- Ensure that the kitchen and dining spaces are clean and sanitary.
- Label food and dispose of expired food.
Financial Management
- Manage minor purchases such as daily operational expenses
- Reconcile monthly credit card statement
- Other Duties as assigned by Regional Property Manager to advance the mission and goals of Alpha Gamma Delta’s FHC
Qualifications - High school Diploma or GED equivalent required; Bachelor’s degree required; Student enrolled in graduate program at local University preferred
- Previous residence life, Greek-letter organization or other group-living experience preferred
- Goal and team oriented, able to work closely with people while exhibiting a positive attitude
- Well organized – Able to work and make sound decisions under pressure and within tight deadlines
- Excellent oral and written communication skills
- Ability to perform basic functions of email, Microsoft Word and Excel and Adobe Acrobat (PDF scanning and filing)
- Must be able to read, speak, and write in fluent English
- Reliable transportation required, having access to a vehicle preferred
- Ability to pass criminal background check
Physical Demands And Work Environment - Lifts and carries up to 50lbs on a daily basis
- Climbs stairs several times per day
- Reads invoices, manuals, labels, policies, etc.
- Kneels, bends, and reaches for items often
- Stands 65% of the time while working
- May work extended hours and/or non-traditional hours (i.e. able to respond to emergencies 24/7)
- Works indoors and outdoors
- Must live on site in the chapter facility
Job-Status: Nonexempt, Part-time
Equal Employment Opportunity Policy: We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.
Job Tags
Holiday work, Part time, Summer work, Local area, Outdoor, Flexible hours,